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Policies and Procedures

Below you will find the policies and procedures that regulate the registration process.

Registration (Study Load)

Internal Transfer Between Colleges

Academic Probation

Registration Postponement

Requirements for Repeating Passed Courses for Undergraduate Students

UFP Courses - Rules and Regulations

Registration (Study Load)

  •  For undergraduate students, the normal minimum registration load in a regular semester is 12 credit hours while the maximum registration is 19 credit hours.
  • Undergraduate students on academic probation may carry a maximum load of 13 credit hours.
  • Undergraduate students who have completed Foundation requirements, and are in good academic standing, may register to a maximum of 22 credit hours, subject to one of the following conditions:
    • 22 credit hours or less remain for degree completion;
    •  The student has earned a minimum of 36 credit hours with a Cumulative Grade Point Average (CGPA) of 3.6 or higher.
    •  In any other circumstances, a load of more than 19 credit hours requires the approval of the Dean of the College in which the student is enrolled.
  • Undergraduate students may register for less than 12 credit hours only if one of the following conditions is satisfied:
    • Fewer than 12 credit hours remain in the student’s degree program; OR
    • The student has not completed Foundation and/or proficiency requirements for registration in degree-credit courses.
    • In any other circumstances, a load of less than 12 credit hours requires the approval of the Dean of the College in which the student is enrolled.
  • Credits earned via proficiency and challenge examinations and advanced standing programs are not included in the calculation of academic load.
  •  Because of the compressed schedule of summer Semester courses, a student may register in no more than six (6) credit hours in the summer Semester except for honors and expected-to-graduate students who may register in up to nine (9) credit hours. Students under probation cannot register for more than four (4) credit hours

 

Internal Transfer Between Colleges

United Arab Emirates University’s (UAEU’s) regulations allow students to transfer internally from one College to another only once during his/her enrollment at the University. The transfer applications will be submitted online through e-service and UAEU mobile application to the Registration Department during the announcement dates on the academic calendar.



The conditions for internal transfer between the colleges are as follows:

First :The Rules of Transfer among Colleges for National Students :

  1. The students must complete all University Foundation Program (UFP) courses.
  1. The earned hours for the students must not exceed 75% of the course in the current College.
  2. The students under probation are not allowed to transfer.
  3. The students must fulfill the College conditions such as an interview or writing test or High School GPA requirements.
  4. The students with scholarships must provide an approval letter from the sponsor institute and submit it to the Registration Department.
  5. Special limitations and academic qualification requirements apply to transfer into the College of Medicine and Health Sciences.

 

Second :The Rules of Transfer among Colleges for Non- National Students :

The transfer for (Non- National Students) among colleges is competitive and in accordance with the vacant seats in the colleges ,also to accept a student transfer application from a college to another, he/she should meet the following terms:

  1. Transfer to the College of Humanities and Social Sciences :
  • UAE Grade 12 Certificate or its equivalent in scientific or literature stream with minimum grade average 80%.
  • Complete all the Foundation program Courses for the College of Humanities & Social Sciences.
  • Complete at least 15 credit hours with cumulative GPA 2.5 or higher after courses re-calculation according to the student’s new degree plan.
  • The student should not have completed more than 50% of the credit hours in his current college.



2-      Transfer to the College of Science :

  • UAE Grade 12 Certificate or its equivalent in scientific stream with minimum grade average 80%.
  • Complete all the Foundation program Courses for the College of Science.
  • Complete at least 15 credit hours with cumulative GPA 2.5 or higher after courses re-calculation according to the student’s new degree plan.
  • The student should not have completed more than 50% of the credit hours in his current college.

3-      Transfer to the College of Education :

  • UAE Grade 12 Certificate or its equivalent in scientific or literature stream with minimum grade average 80%.
  • Complete all the Foundation program courses for the College of Education.
  • Complete at least 15 credit hours with cumulative GPA 2.5 or higher after courses re-calculation according to the student’s new degree plan.
  • Pass the Placement Test and the Interview
  • The student should not have completed more than 50% of the credit hours in his current college.

4-      College of Business and Economics:

  • UAE Grade 12 Certificate or its equivalent in scientific or literature stream with minimum grade average 90%.
  • Complete all the Foundation program Courses for the College of Business and Economics.
  • Complete at least 15 credit hours with cumulative GPA 3.6 or higher after courses re-calculation according to the student’s new degree plan.
  • The student should not have completed more than 50% of the credit hours in his current college.

5-      Transfer to the College of Law:

  • UAE Grade 12 Certificate or its equivalent in scientific or literature stream with minimum grade average 80%.
  • Complete all the Foundation program courses for the College of Law.
  • Complete at least 15 credit hours with cumulative GPA 2.5 or higher after courses re-calculation according to the student’s new degree plan.
  • Pass the Interview
  • The student should not have completed more than 50% of the credit hours in his current college.

6-      Transfer to the College of Food and Agriculture:

  • UAE Grade 12 Certificate or its equivalent in scientific stream with minimum grade average 80%.
  • Complete all the Foundation program Courses for the College of Food and Agriculture.
  • Complete at least 15 credit hours with cumulative GPA 2.5 or higher after courses re-calculation according to the student’s new degree plan.
  • The student should not have completed more than 50% of the credit hours in his current college.

 

7-   Transfer to College of Engineering:

 

Transfer to the College of Engineering should be competitive for 10 seats per semester, distributed equally between male and female students, and should meet all of the following conditions:

  • UAE Grade 12 Certificate or its equivalent in scientific stream with minimum grade average 95%.
  • Complete all the Foundation program Courses for the College of Engineering.
  • The student must have scored a minimum average of 80% in Mathematics and minimum average of 80% in either Physics or Chemistry in grade 12 certificates.
  • Complete at least 15 credit hours with cumulative GPA 3.6 or higher after courses re-calculation according to the student’s new degree plan.
  • Pass the Placement Test and the Interview.
  • The student should not have completed more than 50% of the credit hours in his current college.

 

Academic Probation

For students admitted to the University in 2008 and before

  • The first time an undergraduate student ends an academic semester with a CGPA below 2.00 points after studying twenty one (21) credit hours, will be placed on  Academic Probation.
  • A student placed on Academic Probation for the first time will be:
    • Permitted to continue in registration in the next regular semester with a reduced credit load not to exceed 13 credit hours;
    • Permitted to seek transfer to a different College in the University or change his/her major.
  • A student on Academic Probation must raise his/her CGPA to at least 2.00 points within the next semester following receipt of the academic probation notice to be in Good Academic Standing.
  • A student on Academic probation whose CGPA at the end of any semester following the first Academic Probation he/she is registered is below 2.00 points will be placed on Second Academic Probation.
  • A student on Second Academic Probation whose CGPA is below 2.00 points at the end of any semester following the Second Academic Probation will be placed on Third Academic Probation and will be Academically Dismissed from the University.
  • Summer Semesters are not counted in the calculation of the academic probation periods.
  • In all circumstances, a student is not allowed more than three academic probation notices throughout his/her period of study at the University.
  • The Enrollment Deanship in coordination with the student’s College will send the academic probation notice to the student’s email account
.

 

For students admitted to the University in 2009 and after

  • If the cumulative grade point average of a student drops below 2.0 points after completing 21 credit hours, he/she will receive an academic probation notice from the Dean.
  • The study load of a student on academic probation must be limited to 13 credit hours per semester.
  • A student on academic probation must raise his/her cumulative grade point average to at least 2.0 points within the next semester following receipt of the academic probation notice in order to remove the probation status.
  • A student on academic probation who fails to achieve the minimum grade point average within the next semester will receive the second academic probation notice from the Dean.
  • A student is granted the chance to continue his/her studies in the same academic program or can change his/her specialization within the same College or transfer to another College.
  • A student gains a non-probation status if his/her grade point average is raised to 2.0 due to a change of specialization or transfer to another College.
  • If the student fails to achieve a cumulative grade point average of 2.0 points by the end of the semester following the second academic probation notice, the student is academically disqualified from the University.
  • Summer sessions are not counted in the calculation of the academic probation periods.
  • In all circumstances, a student is not allowed more than three academic probation notices throughout his/her period of study at the University.
  • The Admission and Registration Department will send the academic probation notice to the student and his/her family or guardian.

 

Registration Postponement

In case of an emergency or other compelling reasons, the student can apply to postpone their registration at the University for a whole semester during the first 6 weeks of classes. Registration postponement will be granted upon the approval of the Dean.

Withdrawals and registration postponements

  •  In case of emergency or other compelling circumstances, a student may request a “registration    postponement” under the following conditions:-
    • Student must apply for registration postponement before the end of the 6th week of classes.
    • Students may have a total of two (2) consecutive or separate registration postponement during the entire period of University enrollment.
    • Students are not allowed to have two (2) consecutive Administrative Withdrawals.
    • Withdrawals and registration postponements should not exceed two semesters during the entire period of University enrollment.
    • Registration Postponements and Administrative Withdrawal are excluded from the calculation of the student’s maximum study period.
    • Subject to advising and other applicable requirements, students on registration postponementsare eligible to register for classes for the academic semester following their registration postponements as though they had been enrolled during registration postponements period.
    • Students who do not register for courses in the academic semester following their second registration postponement will be administratively dismissed from the University and may return only through the re-admission process.
  •  Students can cease registration or withdraw from the University by the end of the 4th week without having the courses for which they had registered in that semester recorded on the transcript.
  • Students may apply to cease registration through a Registration Postponement or Withdrawal from the University after the end of the 4th week till the end of the 6th week of classes and will receive a grade of “W” (Withdrawal) for all classes and it is counted from the withdrawal and registration postponement chances.
  •  Students cannot cease enrollment through a registration postponement or withdrawal from the University after the 6th week of classes.
  •  In cases of medical emergency or other compelling circumstances after the 6th week of classes, a student may apply to the Dean of the College for permission to withdraw. If approval is granted, the student will receive a grade of (AW) “Administrative Withdrawal” in all courses and it is counted from the withdrawal and registration postponement chances.

Requirements for Repeating Passed Courses for Undergraduate Students

  1. Students cannot repeat passed UFP course.
  2. The student’s Cumulative Grade Point Average (CGPA) must be less than “2.0” points.
  3. The student can repeat only passed courses where the grade was less than “C-”.

    An undergraduate student may repeat a degree-credit course in which he/she has earned a grade of C- or below and have that grade excluded from his/her GPA subject to the following conditions:

    (i)           The student CGPA is less than 2.00
    (ii)         The student can repeat a maximum of two courses during the semester.
    (iii)       The student should repeat the same course.
    (iv)       The student can repeat the course only once.
    (v)         Foundation courses are not included.
    (vi)       The repeated courses will be included in the students study load.
    (vii)     Higher grade for the course after repetition will be counted for student CGPA

 

  Study system at University College Unit:

  • The student should pass all courses of UFP during one academic year only (two semesters and summer)
  • Students who fails in one or more of the UFP courses, they can receive an administrative postponement from the respective Dean of his/her College for two semesters.
  • To re-enroll, the student must submit certificates of completion of all courses Foundation program from one of the accredited through these chapters, and then authorized him to continue in the study.
  • If the student failing to submit this certificate at the end of these administrative postponement semesters, he/she will be dismissed from the University.

 

Dec 17, 2015