Basic HTML Version
Textbook Selection, Procure-
ment & Distribution System
Thanks to the cooperation between
VPUE office and UITS Department, a
new system is planned to automate
and streamline the process of text-
books selection, procurement, and
distribution. This system will help to
integrate all the processes that are
currently handled via separate tools/
systems in one system. The aim is to
facilitate textbook selection, pro-
curement and ordering by faculty
members, cut down on the stock of
discarded textbooks and reduce
overall costs of the process by hav-
ing a central inventory.
New Catering Software
A new application is being developed
to help Food Services Department to
manage and monitor the process of
distributing meals to students in uni-
versity cafeterias. The new system
will help in automating the process
of distributing meals, recording
transactions in a central location,
and producing reports. This will al-
low Food Services Department to
evaluate current services, make
more accurate projections of costs,
and provide students with better
services in the future.
The application has clients installed
in each cafeteria, these clients are
attached to barcode scanners that
read student ids and transmit infor-
mation to the central database. The
central database is integrated with
the Banner system, which in turn
provides a web interface, allowing
the Food Services management to
monitor and control the process of
meals distribution and produce in-
stant reports.
College Transfer
A new Custom College Transfer Ap-
plication is planned for implementa-
tion as a replacement for the cur-
rent baseline College Transfer Sys-
tem. It aims to facilitate students’
college transfer requests in simple
steps. Students file a request
through eServices, which is then for-
warded to the Registration Depart-
ment & the relevant colleges. Once
a request is reviewed and approved,
the student information will be auto-
matically updated with the new col-
lege. This system has the advantage
of allowing students to track their
applications status, and speed up
their request processing time
.
Online Student Financial Aid
Fund & Equipment Request
Currently, Financial Aid is processed
manually: eligible students submit a
written/typed application form and
provide supporting documents. To do
away with paperwork and maximize
efficiency, a new online application
is imminent. Once finalized, the
new system will allow students to
submit and track their application
via eServices, and should a student
get approved for financial assis-
tance, it will also automate pay-
ments by direct transfer to the stu-
dent’s bank account.
Upcoming
Projects
By: Mariam Ketbi & Yasser Aziz
THINK IT . UITS NEWSLETTER
. Nov 2012 |
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