DoIT Annual Report 2017 - 2018

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3. A new Process has been added after Application Approval which will enhance the workflow.
4. New Email Notifications are added.
5. New Status for Student will be added as “T” in Transfer Term.
6. Updating Student Curricula after final Transfer.
7. New comment is added on Transfer.
8. Developed new Course Summary Form.
To Whom It May Concern Letter for Hostel Students
Student Field Trip Management
Travel System
Features of the System
Housing Fees Letter Proof of Residency Letter
The Office of Deputy VC for Students Affairs & Enrolment requested to develop an online To-
Whom-It-May-Concern (TWIMC) letter for hostel students. Students will login to the eServices
and in the electronic documents request system they will be able to request the TWIMC letter.
The student can choose to include some predefined and/or additional notes to the letter and
will submit the request. These notes will need to be approved by Student Housing Section
and they will enter the correct statement in both English and Arabic, and once complete the
final PDF will be sent to the student via the email.
As part of the study plan for UAEU Students, UAEU Faculty arrange field trips for training,
conferences, workshop and other activities with other institutions and organizations within
the UAE as part of some course requirement. To allow processing and arranging for the trips
efficiently, Student Field Trip Management System has been introduced on Feb 2017. The
system allows UAEU Faculty to process request online for trip. In addition, Department Chairs
and Assistant Dean for Student in colleges will received the request online to process the
approval. Colleges Activities and Community Support Office at the end receive all approved
applications online and start the required arrangement.
As part of the continuous efforts of improving the
electronic services in UAEU, Petty Cash Management
system has been enhanced this year to facilitate different
functionalities. Petty Cash System is mainly intending to
facilitate the process of requesting petty cash for UAEU
faculty and staff that is done by the Financial Officers in
the colleges and departments.
The enhancements applied to the system are done at
different levels and for different purposes. The first
This letter type will be the basic letter provided to all
hostel students. No approvals required. Once the request
submitted, the system will automatically generate the
letter and make it available for download.
This letter type will be the basic letter provided to all
hostel students. No approvals will be required. Once
the request is submitted the system will automatically
generate the letter and make it available for download.
Travel system has been introduced in 2010 as an
electronic service. It is continuously used by UAEU
Faculty and Staff to process their travel requests. The
enhanced phase of the system is mainly focusing
on aligning the Approval Process in the system with
latest Financial Policy for Travels. In addition, other
enhancements applied to enhance the user experience
with the system. For example, an employee can now
provide the required documents for reimbursement
request. the system is enabled with more messages and
notifications; requestors can now know the approval
required for the type of request plan to be submitted.
Further improvement applied was the interface look and
feel.
Petty Cash Management
System
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