Application Review Process
Application Fee Schedule
The Continuing Medical Education and the Continuing Professional Development Committee is housed at the College of Medicine & Health Sciences , UAE University (UAEU-CME). The committee accredits CME & CPD events to ensure they maintain, develop, or increase the knowledge, skills, and/or professional performance of the attendees/participants.
CME & CPD Committee strategic objectives
- To ensure that the educational content of all CME activities meets National and International guidelines and standards.
- To establish Continuing Medical Education broad-based policies relating to the administration of the CME activity.
- To provide an ongoing monitoring system to ensure that the policies adopted by the Committee foster an effective and efficient CME activity.
- To ensure that the CME activity meets the needs of health care providers of the UAE.
- Dr. Saif Al Shamsi, Associate Professor, Internal Medicine (Chair)
- Prof. Mohi Magzoub, Professor, Chair of the Medical Education department
- Dr. Saeeda Al Marzooqi, Associate Professor, Pathology, Assistant Dean for Medical Education
- Dr. Taleb Al Mansoor, Assistant Professor, Radiology, Assistant Dean for Clinical Affairs
- Dr. Rami Beiram, Assistant Professor, Pharmacology, Assistant Dean for Research
- Dr. Awad El Essa, Instructor, Medical Education
- Dr. Karuna Das, Associate Professor, Radiology
- Ms. Maryam Al Neyadi, CME Administrator, Department of Medical Education
CME Activity Requirements
Before submitting an application, review the criteria below required for CME activities accreditation:
- The content of CME is that body of knowledge and skills generally recognized and accepted by the profession as within the basic medical sciences, the discipline of clinical medicine, and the provision of health care to the public.
- The activity must be designed to fulfill educational needs that underlie professional practice gaps identified for the target audience of health care providers.
- The activity contents must provide a balanced view of therapeutic options and promote improvements in health care.
- The activity may not be commercial in nature, and may not promote the proprietary interests of any commercial interest or its products/services/business lines .
- Individuals with financial relationships with commercial interests are not permitted to have any role in the planning, development and/or implementation of the activity (i.e., planning committee members, moderators, speakers, authors, etc.)
- The activity should adhere to the ACCME Guidelines and Standards for CME Commercial Support (Click here).
- For an application to be considered by the CME & CPD Committee, a faculty or an adjunct member from the CMHS, UAEU is required to be a member of the organizing committee or scientific committee of the event.
- The activity is not under consideration by another local accrediting body.
Required documents to be uploaded onto the online application system:
- Scientific Program Agenda and objectives of the program
- Copy of Program Flyer
- Copy of Certificate of Attendance
- Copy of Program Evaluation form
- Copy of Attendance sheet or electronic capturing of the attendance
- Brief CV or bio sketch of all the speakers
- Abstract, presentation slides, and handouts of the talk to be presented by each speaker
- Copy of Outcome Measurement Tool
- Disclosure forms completed and signed by each speaker
Activities that have already received accreditation by an international accrediting organization will be reviewed on a case-by-case basis. Such activities may receive UAEU-CME recognition if the international organizing committee includes CMHS Faculty. For further details please contact the CME Administrator (email@example.com).
Accrediting organizations recognized by the UAEU-CME are:
- Accreditation Council for Continuing Medical Education (ACCME)
- American Medical Association Physician Recognition Award (AMA-PRA)
- Royal College of Physicians and Surgeons of Canada (Maintenance of Competence Program – MOC)
- College of Family Physicians of Canada
- European Accreditation Council for Continuing Medical Education
- The Federation of the Royal Colleges of Physicians of the UK
- Saudi Commission for Health Specialties
- Be sure to thoroughly review all of the guidelines so that you can work out a schedule to submit the completed application by the deadline.
- The complete online application (and accompanying forms) are due no later than 4 weeks before the start date of the activity. Late applications will not be accepted.
Important! The activity must be approved by the CME & CPD Committee before any mention of CME credit hours can be made in promotional brochures and/or announcements for the activity. It is not permitted to say that an application for credit has been submitted.
- No later than 4 weeks before the start date of the activity. Submit the application and accompanying documents online (Click here). Non-CMHS faculty will be required to register first. Once the registration of non-CMHS faculty is approved by the CME & CPD Committee, a username and password will be provided to access the online application system.
- To contact the CME Administrator, send an email to firstname.lastname@example.org.
Application Review Process
- Each application is reviewed by an independent reviewer assigned by the CME & CPD Chair. The reviewer determines whether or not the activity is in compliance with all of the DOH criteria for Category 1 credit
- Within 4 weeks of receiving a complete application, the CME & CPD Committee will have reached a decision. The decision will be approval, conditional approval, or a rejection. The CME Administrator will notify the applicant of the committee’s decision.
- If the decision is a conditional approval, the CME Administrator will ask the applicant to forward additional information so that the CME & CPD Committee can make a final decision. These materials must be submitted within 5 days of the request. The applicant will be granted up to 2 additional attempts to modify their application.
Actions for Approved Applications
If the activity is approved for credit, the applicant will be notified by email with the accreditation details and approval code along with further instructions.
*The CME & CPD Committee grants a maximum of 6 CME hours per day (time allocated to breaks between sessions, social events, and other non-educational sessions is not accredited)
After the activity (within 30 days of the activity)**, the applicant must submit via the online CME application system the following:
- copy of the final program distributed to the attendees, including the syllabus and the disclosure information
- number of actual participants
- summary of evaluations and lessons learned for subsequent CME programs
- certificate of attendance
**Failure to provide this information within 30 days of the conference may result in a decision to not accredit subsequent CME events of the applicant’s organization/group.
- A member of the CME & CPD committee may attend the scientific meeting to report and ensure the planned set standards are met for the scientific event as stated in the CME application.
Important! Any changes to the program agenda, list of speakers, sponsorship details etc. after the approval has already been provided, will result in the cancellation of the approval. The application has to be resubmitted again.
Application Fee Schedule
- The application fee consists of a non-refundable application processing fee and a fee per credit hours awarded by the CME & CPD Committee for the activity.
CME application processing fee (non-refundable)
CME fee per credit hour
AED 50/CME Credit
Any CME event that meets all of the following conditions will be exempted from both the CME application processing fees and CME fees per credit hours:
- Organised by CMHS Faculty or CMHS Adjunct Faculty
- The CME activity is not receiving any commercial support (i.e. sponsorship).
Financial or in-kind support provided by a company in support of a CME event (also referred to as an educational grant). Generally, this support is used to offset the costs of conducting the event.
Exhibitor fees collected from companies to participate as exhibitors are not considered commercial support.
It is our expectation that planning will be performed by a planning group(as opposed to an individual) who will assume responsibility for the overall curriculum offered. This should include individuals knowledgeable in principles of medical education as well as the general topic area. We also want to know where and when the activity will occur.
CME activities must be based on a need. This is defined as a Needs Assessment. What this means is that the group at which the activity is directed must have a need for acquiring this knowledge. In even plainer English, Why should the learners care and bother to participate?
There are many ways in which needs can be assessed. Some examples are:
- Surveys and prior activity evaluations.
- Discovery of a new treatment or therapy.
- Public health data, chart audits, and current events.
- Self assessment.
- Government mandates and specialty society guidelines.
This is why we ask you to write out how you determined your needs assessment. Simply stating that there is a great need for CME is not a needs assessment. It is a generic platitude.
From the needs assessment a set of objectives should be compiled about what the learner is supposed to learn. To have this be a useful activity learning objective(s) must be:
- Learner oriented.
More specifically, for the section regarding learning objectives, bear in mind what the participants should be able to do by the end of the session. Since the objectives should be specific and measurable, behavioural verbs are to be utilized. General verbs such as understand, appreciate, know, become, learn should not be used. For the purposes of the majority of our CME events, participants would be evaluated in 1 or 2 major domains: cognitive (thinking) and psychomotor (doing).
Appropriate verbs to use for cognitive goals: define, diagnose, discuss, evaluate, compare, demonstrate, describe, explain, interpret, differentiate, apply, summarize, formulate, contrast, assess, design
Appropriate verbs to use for psychomotor goals: display, manipulate, arrange, perform,
create, operate, adapt, write
Here are a few examples of learning objectives related to various CME events:
Participants will be able to:
- Evaluate hip and knee injuries, and design an appropriate treatment plan for rehabilitation, utilizing information from new evidence-based medicine.
- Describe the medicinal use of honey from ancient to modern times.
- Interpret thoracic x-rays utilizing a systematic approach.
- Demonstrate an ability to intubate an airway mannequin, while maintaining inline immobilization.
- Identify the major causes of hypertension and formulate an appropriate treatment plan for a case scenario.
At least 2 or 3 learning objectives should be written for each CME event and included in the accreditation application form.
You must then clarify what specific group(s) most has (have) this need which is defined by your needs assessment. This is then defined as your Target Audience . For example:
- What kind of physicians? Are they primary care physicians, Urologists, Ob-Gyn s, Dentists, nurses etc.?
- Are they health care providers who have been practicing a long time, or new practitioners?
We want to know how many individuals will participate in the meeting to see how likely you are to meet your learning objectives based on the type of teaching activities listed in your program. For example a hands-on workshop with 50 people won t be very successful.
You need to determine the best way to teach this material. Is it a lecture, workshop, hands-on teaching workshop or other method? This should be listed in your program. We look at your needs assessment and learning objectives to determine if the scheduled activities match. Sometimes we will ask additional clarification regarding the content of the sessions. We will also use your program to determine the number of CME credit hours. We need a detailed program for this to be accomplished.
We are very concerned that there is not a conflict of interest in the development of the program. Sponsorship by pharmaceutical companies or other members of the health care industry often come with strings attached . We want to be sure there is an arms length relationship between the sponsoring companies and the material presented.
Design an evaluation form, which will be completed by the participants. It is important to include 2 references to learning objectives on the evaluation form, such as: “Program objectives were well defined” and “Program objectives were met.” The participants must evaluate both of these points.
This evaluation can be in many forms, but it must be tied to the learning objectives. Some examples of evaluation methods are:
- review of patient data
- focus groups
Evaluations are performed to:
- To find out if the objectives were met.
- To point out the activity s strong points and weak areas so that future activities can be improved.
- To get an idea of the type of programs that the audience would like in the future.
It is very important that only individuals who actually participate in the education sessions get credit for these activities. At a minimum, some mechanism for awarding partial credit for activities must be provided for day long activities. We are also interested in viewing a draft certificate. It is very important that the Faculty of Medicine and Health Sciences not be included as a sponsor of the meeting when it is only involved in accreditation of the program. Words such as This program is accredited for X CME hours by the Continuing Medical Education/Continuing Professional Development Committee of the Faculty of Medicine and Health Sciences is all that is sufficient to indicate our approval on certificates.
We want to know who else you have contacted for accreditation. If you have applied to many different organizations we would like to know why as it is rarely necessary for more than a single accreditation.
At a minimum, we expect a post-conference report that includes:
- Number of actual participants
- Final program
- Summary of evaluations and lessons learned for subsequent CME programs. Certificate of attendance
Additional feedback (e.g. minutes of a post-conference discussion by the steering committee) is also welcome.
Failure to provide this information within 30 days of the conference may result in a decision to not accredit subsequent CME events of your organization/group.
This is your chance to tell us anything else you wish us to know.
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